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Board Members Present: Gary Anderson, Joyce Hartman Diaz, Jim Fordemwalt, Elmer Gooding, Jo Madonna, Connie McNeill, Rose Minetti, Carolyn Minner, William Moor, Robert Muscari, Val Peterson, Bill Stasi, Mary Stevens,
Absent: Bob Barnhill, Sheree Barron (excused), Robert Muscari, Lonnie Ostrom, Eric Sloan, Lou Weschler
Committee Chairs Present: Jerry Aronson, Alan Johnson, Dick Murra, Linda Van Scoy
Committee Members and Guests: Dave Scheatzle
I. CALL TO ORDER
President Mary Stevens called the meeting to order at 10:00 a.m.
II. PRESIDENT'S REPORT AND WELCOME TO GUESTS
President Mary Stevens welcomed everyone and thanked them for coming.
III. REVIEW AND APPROVAL OF THE MINUTES OF THE 9/09/09 MTG.
Mary asked that the November minutes be amended to reflect that Jim and Beth Fordemwalt had joined Bill Stasi to do the advance scouting for the Verde Railroad/Jerome trip. Alan Johnson requested an amendment to the section of the minutes on his report on the ASRS. Connie McNeill motioned that the minutes be approved as revised and Jim Fordemwalt seconded the motion. The motion carried unanimously. The amended minutes will be filed.
IV. EX-OFFICIO REPORTS
V. STANDING COMMITTEE REPORTS
A Holiday Pot Luck will be held on December 17th in CSB 330, 11:30am -1:30pm. She asked that some Board members come early that day to help set up the room. Connie and Barry McNeill, Mary Stevens, Matt Madonna, Gary Anderson, and Doug Johnson will assist. Options for a luncheon in late March or early May are being considered.
Joyce reported that our financial status is sound. She presented the Financial Committee Report (Attached). Bill Moor made a motion to accept the report and Val Peterson seconded the motion. The motion was approved unanimously.
At year end Carolyn Minner will be able to produce a report that shows income and expenditures for each event. However, during the event planning stage committee chairs should prepare and maintain a simple sheet of this information to ensure that the event will be solvent. Also recommended is that each event should have a plan in place to deal with people who have to cancel their participation, for example, when or if refunds are possible.
Alan did do some research on the vesting question that came up at last month's meeting. He checked State Statute 38.711. Vesting means eligible to receive a benefit. It does not specify the amount of the employer contribution.
The 1600 "System" members (the old form of retirement) were concerned that their benefit would be cut. The Director of ASRS asked the Attorney General to give an opinion about this possibility. The AG said that the State Constitution prohibits a reduction of the annuity check (Article 29). A Task Force will look at the investment strategy of the System members. Continuing employees were given the option of staying with the ASRS "System" or changing to the ASRS "Plan." If the "System" fund cannot pay the added expense, the funding will have to come from either the "Plan" fund or legislative appropriation for those people did not have the option to change to the "Plan."
After the first of the year the ASRS information, proposals, and requests will be introduced to the Legislature. Jerry has scheduled the 2010 Tri-University Legislative Liaison meeting for October 22, 2010.
There was no report other than to report that the ADOA director is gone and there has been no progress on naming a successor.
Rose will begin her role as ASRS Benefit liaison in January. She reminded members that if they have insurance through ADOA and decide to change, they should at least keep the dental so that they have the option of going back to ADOA in the future.
There are currently 665 paid members. In May 2009 there were 660 members. Also only 10% have opted out of receiving the e-mail obituary notices.
VI. OLD BUSINESS
Joyce passed out a report with the outcome of the review. We will have a special session in January to cover endowment information and the Financial Committee Review. Joyce requested that any questions that the board members might have for the committee be e-mailed to her by January 4th.
Mary reported that she is still working to get all of the answers. HR has added a category "retiree" to their system.
Barbara is looking for volunteers to model at the fashion show. She also asked if anyone would volunteer to be the event photographer. Val Peterson volunteered.
Update on other activities: Jam Session at Friendship Village - not yet booked. Violinist Gene Lombardi may participate; Habitat for Humanity - an article will be prepared for the Prime Times in Spring.
Barbara also talked about a new idea she has. She thinks that perhaps ballroom dance classes followed by a dinner dance might be of interest to members. She also said that perhaps the dinner dance could be a fundraiser.
VII. NEXT MEETING JANUARY 13, 2010
The January meeting will be held on Wednesday, January 13, 2010 at 10am.
VIII. MEETING ADJOURNMENT
Joyce Hartman Diaz made a motion that the meeting be adjourned and Bill Moor seconded the motion. The motion passed unanimously and the meeting was adjourned at Noon.
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